North Carolina Correctional Officer State Practice Exam

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What are the four C's of writing a clear report?

  1. Concise, clear, complex, courteous

  2. Clear, complete, concise, courteous

  3. Courteous, clear, concise, casual

  4. Concise, complete, careful, courteous

The correct answer is: Clear, complete, concise, courteous

The correct answer emphasizes the essential qualities of effective report writing, which are crucial for ensuring that the information conveyed is easily understood and actionable. Focusing on being clear ensures that the data and observations presented in the report are straightforward and unambiguous, helping the reader grasp the meaning without confusion. Completeness is vital because it encompasses all necessary details, allowing the reader to have a full understanding of the context and implications of the report. Conciseness is essential as it encourages the writer to present information succinctly, avoiding unnecessary embellishments that might distract from the core message. Finally, being courteous in tone fosters a respectful interaction with the readers, promoting a professional environment where the communication is received positively. These principles work collectively to enhance the quality of reports, making them an indispensable tool in correctional officer duties and beyond, ensuring that communication among staff and with other stakeholders is effective and professional.

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